Fill Every Chair Without Hiring More Front Desk Staff
AI voice + WhatsApp receptionist that answers 24/7, books new patients into your PMS, reminds every visit, and reactivates your recall list — all in your patients' language.
Benefits
What changes on day one
The measurable outcomes clients see in the first 30–60 days after go-live.
Answer every after-hours call
Many new-patient enquiries come in after the front desk has gone home. Our AI voice picks up in the second ring, qualifies the caller and books them in — even at 11pm on a Sunday.
Fewer no-shows
WhatsApp + SMS reminders 48h and 2h before the visit, with one-tap reschedule links, so patients confirm or move the slot instead of simply not turning up.
Reactivate your recall list
Most clinics have hundreds of patients overdue for a cleaning. A quarterly WhatsApp recall campaign invites them back without spending on ads.
Speak your patients' language
English, Hindi, Bengali, Tamil, Gujarati, Marathi, Spanish, Arabic. One bot, one voice pipeline, all languages.
Insurance & price pre-qualification
The bot answers the insurance and price questions that take up so much of your receptionist's day, before the patient ever reaches your desk.
Full analytics
See which ad, which page and which language produced each booked visit. No more guessing where new patients come from.
Features
Everything included in the stack
Enterprise-grade AI, telephony and CRM — deployed for your vertical, not a generic template.
24/7 AI Voice Receptionist
Real-time voice calls with natural intonation. Handles emergencies, bookings, reschedules and FAQs without escalation.
WhatsApp + SMS Reminders
48h and 2h before the visit, plus one-tap confirm or reschedule. Cuts no-shows dramatically.
PMS Integration
Bookings land straight in Dentrix, Eaglesoft, Open Dental, Cliniify, Clinicea, Practo, Nexus — or your custom system.
Multilingual Support
Detects the patient's language in the first message and switches seamlessly for the rest of the conversation.
Emergency Escalation
Severe pain, bleeding or trauma trigger an immediate handoff to your on-call dentist — never left to the bot.
Recall & Reactivation Engine
Quarterly WhatsApp campaigns to overdue patients, with dynamic personalisation from your PMS.
Consent & History Intake
Medical history, insurance details and consent forms captured before the visit — receptionist starts with a complete chart.
Live Call Transcripts
Every voice and chat conversation stored, transcribed and searchable. Perfect for quality control and training.
Process
10 days from kickoff to booked appointments
A tight, week-and-a-half timeline that gets you live before your competitors finish their first meeting.
Discovery (Day 1–2)
We map your services, price bands, insurance list, PMS and the top 30 patient questions.
Build (Day 3–5)
Bot flows, voice agent, WhatsApp Business Profile, PMS integration and multilingual training.
QA (Day 6–7)
Live testing with your staff, edge cases and escalation paths — nothing goes live until you approve.
Soft launch (Day 8–9)
WhatsApp first, then website widget. We monitor every conversation for the first 72 hours.
Recall fires (Day 10)
Reactivation campaign hits your existing patient database. Bookings start landing.
FAQ
Everything owners ask us
Will the AI replace my receptionist?
No. It takes over the repetitive part of the job — booking, reminders, price and insurance questions — so she can focus on high-value patient conversations and treatment plan follow-ups.
What about patient privacy (HIPAA / DPDP)?
We build with encryption in transit and at rest, keep patient health details out of third-party AI logs, and keep an audit trail of every conversation. Where a regulation requires a signed agreement (such as a HIPAA BAA), we confirm what is needed with you before go-live.
Which PMS systems do you integrate with?
Dentrix, Eaglesoft, Open Dental, Cliniify, Clinicea, Practo, Nexus and anything with an API. No API? We build lightweight middleware that syncs both directions.
What if the patient wants to talk to a human?
The bot has a 'talk to a person' trigger on every screen. During business hours it warm-transfers. After hours it captures the request and our AI voice calls back in under 60 seconds.
How long until we see ROI?
It depends on how many enquiries you get and how many you currently miss. We work it out with you on the free audit call, using your own enquiry numbers, before you commit.
Do you support single-doctor practices?
Yes. Pricing scales down for smaller clinics without cutting features.
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See how we build for adjacent verticals
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ExploreReady to see it running for dental clinics?
Book a 20-minute audit. We'll show you a live AI voice + chat demo trained for your exact vertical — no slides, no fluff.