Fill Every Chair Without Hiring More Front Desk Staff
AI voice + WhatsApp receptionist that answers 24/7, books new patients into your PMS, reminds every visit, and reactivates your recall list — all in your patients' language.
Benefits
What changes on day one
The measurable outcomes clients see in the first 30–60 days after go-live.
Answer every after-hours call
60% of new-patient enquiries happen outside office hours. Our AI voice picks up in the second ring, qualifies the caller and books them in — even at 11pm on a Sunday.
Cut no-shows by up to 61%
WhatsApp + SMS reminders 48h and 2h before the visit, with one-tap reschedule links. No-show rate typically drops from 22% to under 10% in the first 30 days.
Reactivate your recall list
Every clinic has 800–3,000 patients overdue for a cleaning. A quarterly AI campaign on WhatsApp typically brings back 8–14% of them — zero ad spend, pure profit.
Speak your patients' language
English, Hindi, Bengali, Tamil, Gujarati, Marathi, Spanish, Arabic. One bot, one voice pipeline, all languages.
Insurance & price pre-qualification
The bot handles the two questions that waste 40% of your receptionist's day, before the patient ever reaches your desk.
Full analytics
See which ad, which page and which language produced each booked visit. No more guessing where new patients come from.
Features
Everything included in the stack
Enterprise-grade AI, telephony and CRM — deployed for your vertical, not a generic template.
24/7 AI Voice Receptionist
Real-time voice calls with natural intonation. Handles emergencies, bookings, reschedules and FAQs without escalation.
WhatsApp + SMS Reminders
48h and 2h before the visit, plus one-tap confirm or reschedule. Cuts no-shows dramatically.
PMS Integration
Bookings land straight in Dentrix, Eaglesoft, Open Dental, Cliniify, Clinicea, Practo, Nexus — or your custom system.
Multilingual Support
Detects the patient's language in the first message and switches seamlessly for the rest of the conversation.
Emergency Escalation
Severe pain, bleeding or trauma trigger an immediate handoff to your on-call dentist — never left to the bot.
Recall & Reactivation Engine
Quarterly WhatsApp campaigns to overdue patients, with dynamic personalisation from your PMS.
Consent & History Intake
Medical history, insurance details and consent forms captured before the visit — receptionist starts with a complete chart.
Live Call Transcripts
Every voice and chat conversation stored, transcribed and searchable. Perfect for quality control and training.
Process
10 days from kickoff to booked appointments
A tight, week-and-a-half timeline that gets you live before your competitors finish their first meeting.
Discovery (Day 1–2)
We map your services, price bands, insurance list, PMS and the top 30 patient questions.
Build (Day 3–5)
Bot flows, voice agent, WhatsApp Business Profile, PMS integration and multilingual training.
QA (Day 6–7)
Live testing with your staff, edge cases and escalation paths — nothing goes live until you approve.
Soft launch (Day 8–9)
WhatsApp first, then website widget. We monitor every conversation for the first 72 hours.
Recall fires (Day 10)
Reactivation campaign hits your existing patient database. Bookings start landing.
Client stories
What owners say after 30 days
"In the first month, the bot booked 41 patients we would have missed. We recovered the entire build cost in five weeks."
"Our no-show rate went from 24% to 9%. That single change added ₹4.2 lakh to our monthly production."
"The Hindi WhatsApp reminders are magic. Elderly patients who never confirmed on email confirm within minutes."
FAQ
Everything owners ask us
Will the AI replace my receptionist?
No. It removes the repetitive 60% of her workload — booking, reminders, price and insurance questions — so she can focus on high-value patient conversations and treatment plan follow-ups.
Is it HIPAA / DPDP compliant?
Yes, when built correctly: encryption in transit and at rest, no PHI stored in third-party LLM logs, signed BAA where required, and audit trails on every conversation.
Which PMS systems do you integrate with?
Dentrix, Eaglesoft, Open Dental, Cliniify, Clinicea, Practo, Nexus and anything with an API. No API? We build lightweight middleware that syncs both directions.
What if the patient wants to talk to a human?
The bot has a 'talk to a person' trigger on every screen. During business hours it warm-transfers. After hours it captures the request and our AI voice calls back within 60 seconds.
How long until we see ROI?
For a clinic doing 25+ new enquiries a month, full ROI on the build cost typically lands in 4–8 weeks. Ongoing monthly return is usually 8–14x the run cost.
Do you support single-doctor practices?
Yes — most of our clients are solo or 2-chair practices. Pricing scales down for smaller clinics without cutting features.
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ExploreReady to see it running for dental clinics?
Book a 20-minute audit. We'll show you a live AI voice + chat demo trained for your exact vertical — no slides, no fluff.