Turn every lead into a booked customer.
Lily calls every new lead in under 60 seconds, qualifies them, logs the outcome in your CRM and books the appointment, while WhatsApp keeps you in the loop.
Lead pipeline
Last 7 days
| Lead | Source | Status | AI call outcome | Follow-up |
|---|---|---|---|---|
| Raj M. | Meta ad | Qualified | Qualified | Active · Tue 10:00 |
| Priya S. | Website | Booked | Appointment booked | Stopped · booked |
| Tom K. | Google ad | Contacted | Callback requested | Next touch in 2h |
| Aisha R. | New | No answer | Active · retry | |
| Daniel P. | Meta ad | Closed | Not interested | Paused |
Latest call
Runs a 25-person solar installer. Wants AI follow-up for ~300 web leads a month and asked for a demo.
- Intent
- wants_demo
- Status
- new → qualified
- Follow-up
- active · Tue 10:00
- Booking link
- sent via WhatsApp
- < 60 sec
- first call to every new lead
- 24/7
- voice, chat and WhatsApp coverage
- 12
- call outcomes tracked in your CRM
- 1
- system from ad click to booking
The platform
Every call becomes structured CRM data.
No keyword guessing. The AI reads the whole conversation, records a clear outcome on the right lead, and your follow-ups react automatically.
AI call analysis
Lily: Hi Raj, this is Lily from FlowmaticAI. You asked about automating your lead follow-up?
Customer: Yes, we get about 300 leads a month and can't call them fast enough. Can I see a demo?
{
"outcome": "qualified",
"intent": "wants_demo",
"appointmentRequested": true,
"summary": "300 leads/mo, wants a demo"
}CRM updated automatically
Never downgrades a booked or closed lead
Follow-ups that react
- Not interested Follow-ups paused
- Callback requested Next touch within 2h
- Appointment booked Sequence stopped
01
Speed that wins jobs
Leads contacted in under 60 seconds, while competitors are still checking email. The first credible callback usually wins the job.
02
Human sounding AI
Voice and chat agents that qualify, answer real questions, and book appointments with tone and language tuned to your customers.
03
You stay in the loop
Real time alerts on email, WhatsApp and SMS with full context. Your team steps in only when a lead is warm.
04
Built for your trade
Roofing, solar, dental, education, home services and more across India, UAE, USA, UK and Australia.
One lead, four minutes
SampleNew lead from Meta ad
00:00Raj M. submits a solar quote form
Lily is calling
00:42AI voice agent dials in under a minute
Call analysed
03:54Outcome: qualified · wants a demo
Owner alerted on WhatsApp
03:55Summary and next step sent to you
Appointment booked
04:10Thu 11:00 · linked to Raj's lead
Why Flowmatic
Built for owners who buy leads and hate watching them go cold.
You already spend on Meta and Google. The gap is what happens in the next sixty seconds. FlowmaticAI closes that gap with voice, chat, CRM and alerts that run while your crew is on the job.
- Call every new lead in under 60 seconds with a natural AI voice
- Answer website visitors 24/7 and book when your office is closed
- Get WhatsApp, email and SMS alerts with the full conversation
The System
One connected system, from ad click to booked customer.
Most businesses lose leads in the gaps between ads, phone and follow up. FlowmaticAI closes every gap while you keep control of the customer relationship.
Meta and Google leads plug straight into your CRM the moment the form is submitted. No copy paste, no lost spreadsheet rows.
Every lead, source, call transcript and booking lives in one place. Filter by hot, booked or needs follow up.
Calls in under 60 seconds with a natural voice. Qualifies interest and books on your calendar before the lead cools off.
Email, WhatsApp and SMS the moment a hot lead engages, with full context of what was already said.
Ava and Lily answer visitors 24/7, capture details, and hand off ready to close conversations.
Calls, chats, bookings and metrics in one console so you can improve the process with real data.
Business Solutions
We do not sell features. We fix lead leakage.
If you run ads or take inbound calls, these are the bottlenecks owners ask us to remove first.
PROBLEM 01
“We pay for ads, then half the leads never get a call back.”
THE FIX
The AI voice agent calls every new lead in under 60 seconds, qualifies interest, books when ready, and alerts you only when a human should take over.
PROBLEM 02
“After hours and weekends, the phone just rings out.”
THE FIX
Website voice and chat stay live when your office is closed. Visitors get answers, leave details, and often book before Monday.
PROBLEM 03
“My team spends hours chasing the same enquiries.”
THE FIX
Automation handles reminders, rescheduling and first line questions. Your people spend time on work that actually needs judgment.
Industries
Built for businesses that live and die by their leads.
Whatever you sell, the promise is the same: no lead ignored, no call missed, no revenue left on the table because follow up was slow.
Every storm season lead called in under 60 seconds
AI books inspections and estimates while your crews stay on the roof, so storm leads do not go to the contractor who called first.
Site surveys booked while interest is high
Instant call backs on Meta and Google leads, ROI questions answered, and site surveys booked automatically.
Bookings and recalls off the front desk
New patient booking, reminders and recalls over voice and WhatsApp so your front desk can focus on care.
Faster admissions, higher enrollment
Course discovery, counseling calls and demo class bookings happen the same day an enquiry arrives.
No lead waits more than a minute
Qualify buyers and renters, book viewings, and route hot leads to the right agent in real time.
Turn after hours calls into booked jobs
Plumbing, HVAC and cleaning. The AI answers, captures the job type and schedules around the clock.
Intake done before you pick up
Screen cases, capture matter details and schedule consults so lawyers spend time on billable work.
Fuller calendars, fewer no shows
Bookings, upsells and reminders across voice, chat and WhatsApp without living in the booking inbox.
AI Voice Agents
Voices customers actually enjoy talking to.
Accent, language and personality tuned to your brand. Every agent books appointments, follows up and updates your CRM.
Inbound Receptionist
Answers inbound calls and website chats. Handles availability, basic pricing and booking so your desk stays free for higher value work.
“Thanks for calling! I can book your free roof inspection right now. What day works best?”
- Answers 24/7
- Books appointments
- Updates the CRM
Outbound Sales Caller
Calls new ad leads within seconds, qualifies interest, books surveys or demos, and hands hot prospects to your team with a full transcript.
“Hi, I am following up on your solar quote request. Got two minutes to lock in your survey?”
- Instant lead call back
- Qualifies interest
- Hands off hot leads
Appointment Setter
Works in Hindi and English for education and coaching. Books demo classes, sends WhatsApp confirmations and runs reminder sequences.
“Namaste! I can schedule your demo class today. Shall I confirm the 5 PM slot?”
- Hindi and English
- WhatsApp follow up
- Reminders and recalls
Support Concierge
Handles rescheduling, FAQs and light support. When something needs a human, he escalates with full context already attached.
“No worries. I will reschedule your visit and text you the new time straight away.”
- Reschedules
- Answers FAQs
- Escalates with context
Why Owners Switch
The outcome you are really buying.
You do not want another software login. You want a fuller calendar, fewer missed calls, and a team that spends time on work that pays.
Leads convert far better when contacted within a minute. Your AI never sleeps and never forgets a form.
Stop paying for leads that go cold overnight. Convert more of what you already generate.
Every call, chat and form is logged, followed up and visible in one dashboard.
ROI Calculator
See what faster follow up is worth.
Use your real monthly lead volume and average job value. See what happens when conversion lifts because every lead gets a fast response.
Based on lifting lead conversion from a typical 5% to 15% with sub 60 second response.
Current revenue (5% conv.)
$3,750/mo
With FlowmaticAI (15%)
$11,250/mo
Additional revenue: +$7,500/mo
Live client work
Real projects. Real businesses. Live right now.
Custom AI powered websites and automation systems we have shipped across retail, industrial and education.
Tiles, Sanitaryware and Home Interiors · Falakata, West Bengal
Mobile Retail and E-Commerce · Falakata, West Bengal
Mobile Retail and E-Commerce · Phansidewa, West Bengal
Industrial Bearings and Motion · Bengaluru, Karnataka
Results
Real business owners, one common story.
More booked jobs, fewer missed calls, and a team that finally has time to do the work customers pay for.
“FlowmaticAI built our online store and the Aria voice agent. Customers now get answers on prices, EMI and new launches any time of day, and every enquiry reaches us on WhatsApp, so we never miss a sale.”
“Zero missed calls, zero staff added. Our team finally stopped living in the WhatsApp inbox.”
“The WhatsApp and voice bot handles most appointment rescheduling. Our front desk finally has time to focus on customers in person instead of repeating the same answers all day.”
FAQ
Common questions.
Still unsure? Talk to Ava or Lily on this page, or book a free automation audit and we will walk through your lead flow live.
What exactly does FlowmaticAI set up for my business?
A complete lead to customer system: ad lead capture into a CRM, instant WhatsApp and email replies, an AI voice agent that calls new leads, owner alerts on email, WhatsApp and SMS, and a website chat and voice agent that knows your business, all managed from one dashboard. We build it around how you sell, not a generic template.
How fast can the AI respond to a new lead?
As soon as a lead arrives from a Meta or Google ad form or your website, the system sends a WhatsApp reply within ~30 seconds and an email, and the AI voice agent places a call in under 60 seconds. If the lead does not pick up, they get a WhatsApp message with a booking link and the system keeps following up.
Does it work outside the US? What about India and other countries?
Yes. Most of our clients are in India, and we also work with businesses in the UAE, US, UK and Australia. Agents speak English and Hindi, follow-ups go out on WhatsApp where customers prefer it, and we set up phone numbers, time zones and calling rules for each country.
Will the AI sound robotic to my customers?
Our agents use natural-sounding voices with short response times, and we write the script around how your business already talks to customers. Anyone on your team can take over a conversation at any point. Call the demo number on this page to hear an agent before you decide.
How long does setup take and do I need technical skills?
A standard setup with lead capture, WhatsApp and email replies, CRM and owner alerts is usually live in 5 to 10 working days. A custom voice agent or CRM features take 2 to 4 weeks, which we scope on the audit call. You do not need technical skills: we connect your ad forms, phone number and calendar, then train you on the dashboard.
What happens to leads after hours or on weekends?
Leads that arrive at night or on a weekend still get an instant WhatsApp and email reply, the website chat keeps answering questions and booking calls, and automatic follow-ups continue if someone does not respond. Every conversation is logged in your CRM with an alert to you, so your team can pick up the warmest leads first thing next working day.
Ready when you are
Ready to turn every lead into a booked customer?
Book a free automation audit. We map where revenue leaks, show a live demo for your industry, and design the system to fix it. No obligation.